Configuring ELeveNote for your organization

<aside> 💡 We recommend that you think of this template as a recipe. It will help you get started, but you’ll have to adjust everything according to your taste, your needs, and the specific ingredients you have in your organization 🛒

</aside>

  1. Create a new teamspace: Open the toolbar on the left → click + next to Teamspaces → create a new Teamspace called ELN (or whatever you prefer). Please choose the correct permission settings according to your organization policies.

  2. Add members to your teamspace (if needed): Click on the three dots next to the teamspace (on the toolbar at the left → Add members → add all relevant members

  3. Move the ELN into the teamspace: Move the current page from your private pages section to the shared teamspace (click the three dots at the top right → Move to → select your teamspace).

  4. Go to the and edit the Project property to select project names relevant to your project (instead of the current selection Project 1, Project 2, …)

  5. Revise database fields: Each organization has its own specific needs and use cases. The database fields should reflect them. Please go over each database and revise / add / remove fields as needed.

  6. (Optional): Create new databases as needed. For example, you might want to add a Cell Lines database. For each database, you will (probably) need to modify the and add a relevant Relation-type field, so that you can select relevant entities from that database in each ELN entry (for example, if you add cell lines, you will be able to select relevant cell lines in each ELN entry). See instructions here on adding new database fields in Notion.

  7. Setup database permissions: This depends on your organization policies. For each database, you can setup permissions through the Share button at the top right of the database’s page. We recommend that most users have the Can edit content permission for most databases, so that they don’t accidentally change database structures.

  8. Create a personalized page for each user in your organization: Personalized pages are where most users will do most of their work. To create a new personalized page:

    1. Go to the template page: ELeveNote personalized page template (create a page like this for each user)

    2. click the three dots at the top right → Duplicate.

    3. Rename the newly created personalized page according to the user name (e.g. John’s ELN page)

    4. Change the permissions of the newly created page via the Share button at the top right

      <aside> 💡 We recommend giving every user the Can Edit content property to their personalized page, and completely block access for all other users

      </aside>

    5. Change the filters in the views to filter only entries relevant to the user. Each personalized page has three views:

      • My experiments (showing all the experiments of the user)
      • Experiments to review (showing all the experiments the user needs to review)
      • Entire ELN - this shows all the entries in the ELN

      For the first two views, click the Filter button, and filter according to the the relevant user to see only entries relevant for them

A word about organizational work processes